Location: Utica, NY Category: Classified Posted On: Fri Apr 26 2024 Job Description:

Description of Duties:

The Administrative Assistant 1 (Trainee) provides support to the Vice President for Diversity, Equity, Inclusion and Belonging/Chief Diversity Officer and the department by performing a wide range of administrative and clerical tasks. These tasks include greeting customers, answering phones, sending emails, preparing reports, managing calendars, taking meeting minutes, and filing. The Administrative Assistant 1 (Trainee) will help to maintain efficient work flow, resolve day-day operational problems, and act as a liaison among executives, staff, other employees, students and the public.

• Performs a wide range of administrative tasks such as greet visitors; students, faculty and staff both in person and on the phone. Answers calls and emails providing accurate information and taking messages or directing inquires to the appropriate person.

• Manage the VP for DEIB calendar, schedules and coordinates appointments/meetings. Composes, types, and distributes meeting notes, correspondence, and reports. Make travel arrangements and coordinate conference/event registrations. Create and submit travel expense forms/reports, work with the business office to ensure travel expenses submitted in a timely manner. Assist in Event coordination and planning.

• Tracks and coordinates assignments. Creates, maintains, and enters information into spreadsheets and databases. Prepare reports and maintain paper and electronic filing for the office.

• Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Orders and distributes office supplies, and prepare and maintain office requisitions. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.

• Other reasonable duties as assigned.

  Salary Range: Administrative Assistant 1 (Trainee) - $39,215 / Administrative Assistant 1 - $46,306

  Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJan-2024.pdf

  Job Requirements:

Minimum Requirements:

• Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

  Additional Information:

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov (%20OCR.NewYork@ed.gov) .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.