Description

PCSI is adding a Payroll Specialist III to the corporate Payroll team! The Payroll Specialists oversee payroll administrative processes for a group of PCSI worksites and provide payroll support for other corporate departments and employee queries. This role ensures updated payroll system data in UKG to maintain accurate records, meet payroll reporting requirements, and remain compliant with policies and external regulations. The ideal candidate for this role will have a strong working knowledge of payroll regulations and practices and be highly proficient with Microsoft Excel.

We work with a mix of multiple states, union and non-union employees, and the payroll complexities that come with working on federal contracts. We are looking for someone with strong working knowledge of payroll regulations and practices - UKG experience preferred. This position is hybrid from our corporate office in south Austin, TX.

Benefits Include:

• Annual bonus of up to 6%.

• 21 days of PTO per year, in addition to all federal holidays.

• Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.

• 401k plan with matching on contributions up to 6%.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You'll Do as Payroll Specialist III:

• Oversee the delivery of efficient and effective Payroll Administrative Services to include, but not limited to, payroll, processing of new hires, transfers, relocations, terminations and changes to employment conditions.

• Respond to employee queries within agreed timelines.

• Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).

• Maintain proactive relationships with HR, Finance, IT and Legal teams to ensure Payroll Administrative processes are designed to meet current and evolving business and legislative requirements.

• Communicate actively with HR, employee benefit and accounting departments to review and reconcile cross-departmental data.

• Coordinate successful review and test of applicable software cyclicals and upgrades.

• Ensure the availability and timely distribution of relevant and accurate Payroll information to assist strategic and operational decision making.

• Ensures end to end processing of pays is conducted accurately and according to required timelines and audit requirements.

• Delivers both internal and external payroll reporting requirements.

• Assist with year-end processes including reconciliations, payment summary generation and W-2 processing.

• Prepares accounting journal entries and account analysis.

• Prepares and maintains tracking of departmental goals and objectives.

• Monitors, measures and reports key payroll metrics.

• Performs detailed monthly budget wage variance analysis for all employee groups.

• Manages and executes processes with third party service providers accurately and on time.

• Keep abreast of developments in the HR & Payroll Services area, identify best practice solutions being developed and implemented elsewhere, and evaluate in relation to PCSI requirements.

• Ensure robust and efficient Payroll Administration processes are in place without creating unnecessary bureaucracy.

• Critically reviews and analyses current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.

• Ensure effective cost management of the Payroll Administration function.

• Responsible for identifying and driving payroll system and process change requirements and subsequently test solutions.

• Provide effective leadership, mentoring, coaching to the field payroll administrative team.

• Support other members of the Accounting department as required.

• Ensure strict compliance with internal and external policies and regulations.

• Ensure all payroll related documentation is regularly and securely filed.

• Assists Controller in annual audit of financials.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need to Be Successful:

• High School Diploma or equivalent and/or some college experience preferred.

• Minimum eight (8) years of multi-state union and non-union payroll processing.

• UKG payroll processing experience preferred.

• Certified Payroll Professional (CPP) certification preferred.

Knowledge, Skills and Abilities:

• Demonstrated experience in full cycle payroll processing and compliance.

• Demonstrated knowledge of federal, state, CBA, DBA and SCA requirements and awards related to payroll processes and their application.

• Experience participating in a working environment supporting quality accounting and human resource management practices.

• Requires knowledge of PC functions and Software.

• Operation of windows applications, MS Word, MS Excel, etc., and related applications.

• Ability to interpret policies, procedures and regulations.

• Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

• Excellent mathematical skills and proficiency in the use of MS Excel.

• Ability to communicate both orally and in written format.

• Ability to work as a team member.

• Self-starter, able to work with minimal direction and supervision.

Other Requirements:

• Ability to pass criminal, drug, financial, and driving screening.

• May need to have the ability to legally drive a company vehicle.

• Ability to exchange accurate information in person and over the phone.

• Occasional travel may be required, up to 5%.

Equal Opportunity Employment

PCSI is an equal opportunity employer and values diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualifications

Education

Required

• High School or better

Preferred

• Some college or better

Experience

Required

• 8 years: Multi-state and union/nonunion payroll processing

Preferred

• UKG payroll

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)