General Description of Job:   In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Duties to include but not limited to:

• Introductory email to customer with signed PO/Work Order

• Opening time for the project

• Taking notes at project meetings

• Creating Schedule Of Equipment after drawings & Cost Estimate are approved

• Request submittal to be created from Admin.

• Detailed review of submittal compared to Schedule Of Equipment from Admin.

• Sending completed submittal to customer & frequently checking up on progress

• Create Submittal Comment Response sheet with all comments copied from returned submittal

• Process return submittals from customer & communicate with Project Manager on changes if applicable.

• Gives As-Builts to Shipping/Receiving and help set up the shipment

• Create Transmittal/Packing Slip

• Create Field Tech Binder to the greatest extent possible

• Gather As-Builts & parameter lists from field tech

• Get As-Builts to CAD to update drawings

• Update Parameter lists accordingly

• Update Schedule Of Equipment for O&M

• Help with any scheduling throughout life span of project

• Attend meetings and trainings deemed necessary by management

• • Any other tasks, assignments, duties, or projects as requested by management

  Requirements:

• • Great communication skills, both verbal and written

• Proven ability to communicate effectively with customers

• Highly organized and detail oriented

• Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, etc.

• Customer service oriented

• Ability to multitask

   

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