Accounts Receivable Analyst

Job Code: 2024-700-004

Division: Financial Services

FT/PT Status: Regular Full Time

Position Based In: Hiram

Apply Before: 05/17/2024

Job Summary:

Directly responsible for maximizing the recovery of revenue from pole rentals, pole attachments, make ready, late transfers, contribution in aid, pole change outs, rock removal, damages, and storm assistance. Responsible for analyzing accounts receivable transactions to ensure compliance with internal controls and accounting policies. Directly serve internal and external inquiries regarding all invoicing and collections.

Key Responsibilities:

99. Oversees accounts receivable through monitoring all aspects of the collection of outstanding other accounts receivable debts owed. This includes checking missing and unresolved payment issues, monitoring overdue accounts, and preparing statements.
100. Respond to internal and external inquiries regarding invoicing and collections. Prepares AR Invoices for payment, including but not limited to construction in aid, damages, and employee reimbursements.
101. Conducts meetings with appropriate departments and external contractors to provide status updates on outstanding collections to recover revenue.
102. Directs the reviewing and researching insurance coverage for accounts receivable claims. Contacts insurance companies, files claims and follows up until paid.
103. Works closely with Operations, Engineering, Purchasing, Staking and Contractors to ensure completed work is invoiced. Follows up to resolve any issues of nonpayment and adherence to policies.
104. Responsible for outstanding CIA payments that were invoiced. Works closely with other departments to ensure payments are received before the work orders close.
105. Works with Utility Claims Investigator on written off accounts as well as communicates with GSPC clients on their respective receivable accounts.
106. Calculates and prepares invoices for the Total Pole Management contractor. This includes several types of billing such as pole rental for attachments, make ready work, pole audit invoices and other billings as needed. Follows up on any missing payments or unresolved issues that delay payment.
107. Reviews the interest calculation on overdue accounts including posting to the general ledger. Prepares any approved journal entries to write off interest.
108. Extensive contact with insurance companies, outside vendors and consumer members.
109. Reconciles the franchise reports along with preparing the payments due for the franchise cities. Coordinates with the Director of State Government Affairs on any issues regarding payment.
110. Daily balancing of the Consumer Accounting data to the General Accounting ledger.
111. Downloads and distributes monthly purchased power bills and is the point of contact for the V.P. of Power Supply and representatives of the purchased power companies.
112. Prepares and records monthly journal entries to assist with the month end closing process.
113. Analyzes and reconciles assigned general ledger accounts and researches and resolves variances. Reports instances of nonadherence to the Accounting Team Lead.
114. Assists with preparation of operating reports for internal personnel which includes, but is not limited to, the monthly board reports and any special reports for accounts receivable.
115. Assists external auditors with the review of financial statements. This includes research and working with all departments to provide support for all audit functions.
116. Backup for other positions in the Accounting Department.
117. Performs miscellaneous projects as requested or assigned.

Required Education, Knowledge, Skills and Abilities:

• High school graduate/equivalent required with three years’ work experience in the specific areas of accounting/accounts receivable.
• Associate degree or bachelor’s degree in business preferred.
• Must be willing to complete the RUS accounting course, be knowledgeable of content of RUS bulletins, governmental agency requirements, generally accepted accounting principles and generally accepted auditing standards including yellow book regulations, cooperative policies, and procedures.
• Requires a working knowledge of PC for use with MS Outlook, MS Word.
• Ability to create and manage Excel spread sheets to prepare, complete and distribute reports and other pertinent information to management and /or team members or other employees.
• Exhibit a high degree of flexibility and ability to perform multiple duties while experiencing interruptions.
• Must have excellent interpersonal skills to deal with employees, other departments, and external contacts.
• Require strong problem solving, organizational skills, planning skills and attention to detail.
• Ability to maintain confidentiality of cooperative records information.
• Ability to evaluate situations, make sound decisions and act on those decisions.
• Must satisfactorily pass GreyStone's pre-employment physical, drug screen, criminal background, and credit check.

Physical Demands (if applicable):

General office environment with frequent interruptions and considerable pressure. Requires flexibility to report if called to work in disaster situations.