Administrative Assistant - Largo, FL

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Date: May 16, 2024

Location: Largo, FL, US, 33773-3724

Company: Hubbell Incorporated

Job Overview

The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.

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A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by:

• Handling incoming and outgoing correspondence, emails, and phone calls

• Maintaining and updating paper and electronic records, databases, and filing systems

• Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements

• Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed.

• Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries

• Arranging, scheduling, and coordinating meetings, conferences, and presentations

• Prepare meeting agendas, take minutes, and distribute them to attendees

• Submitting and reconciling expense reports

• Acting as point of contact for internal and external clients

• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts

• Collaborating with other departments to support special projects, events, and initiatives

• Providing general support to visitors

What will help you thrive in this role?

• High School Diploma required

• Previous Customer Service, Support or Administrative experience

• Must be able to meet deadlines in a fast-paced quickly changing environment

• Excellent verbal and written communication skills.

• Strong interpersonal and customer service skills.

• Proficient in Microsoft Office Suite or related software.

• The ability to multitask is a must.

• Excellent organizational skills and attention to detail.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.

Competencies

Initiative and Drive

Continuous Improvement

Customer Focus

Technology Agility

Positive Approach and Stress Tolerance