Job Information
LEBANON SCHOOL DIST Administrative Assistant-Hillcrest Education Center in LEBANON, Missouri
Job Title: Administrative Assistant
Department: Clerical
Reports to: HEC Director
Classification: Classified / Non-Exempt
Summary
To assure the smooth and efficient operation of the school office so that the offices maximum positive impact on the education of students can be realized.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Perform the usual office routines and practices, which includes receiving androuting incoming calls and welcoming parents and visitors to the office.
Assist the Director with all activities. This includes record keeping, scheduling, advertising, and federal and/or state reporting.
Assist visitors and maintain a log of visitors to the school.
Assist in maintaining student attendance records and helps to coordinate check-in/out procedures.
Creating purchase orders, track purchases and account balances.
Other duties as assigned by administrator.
Supervisory Duties
Not applicable
Qualifications
Education/Experience
- High school diploma required.
- College is considered a plus.
- Demonstrate aptitude or competence for assigned responsibilities.
- Such alternative to the above as the Board may find appropriate and acceptable.
Certificates, Licenses, Registrations
Not applicable
Skills and Abilities
Language
Individual must be able to read and interpret documents, Write simple and complex reports, applications, and correspondence, and speak with students, staff members, and community members.
Computation
Accounting and bookkeeping skills and knowledge of Excel Spreadsheet applications a plus.
Reasoning
The ability to interpret and follow directions is required, as are basic problem-solving abilities.
Technology
Must have strong computer skills, including word processing, working with spreadsheets, and internet. Must have the ability to learn new systems and software with instruction. Must have the ability and knowledge to operate various types of duplicating machines. Must have computer skills to perform various tasks such as checking Emails, printing jobs from various file formats.
Additional Skills and Abilities
This individual must have strong interpersonal skills and the ability to safeguard confidential information. Also, must be organized, motivated, and honest.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this position an employee is required to sit, talk, and hear. Be able to be on feet for long periods of time. The employee is occasionally required to stand, reach, bend, and repetitively lift or carry up to 50 pounds.
Mobility
Occasional walking as required in a general office setting.
Hearing
Must have the ability to hear conversation both in person and via telephone in a general office setting.
Speaking
Must have the ability to communicate effectively and confidently as a representative of the school district.
Seeing
Prolonged computer use required.
Attendance
Consistent and regular attendance is essential
Conditions and Environment
The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disa ilities to perform essential functions.
The work environment is consistent with a typical office environment. The employee will occasionally be required to work outside and travel between district buildings.
Terms of Employment
Position is full time, 11 months (August - June). Salary and work year to be established by the Board.
Evaluation
Performance of this job will be evaluated in accordance with provisions of the Board
Policy on Evaluation of Support Personnel.