Job Description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $51,816 - $59,588.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of New York City’s children and families by providing child welfare, juvenile justice, and early care services. In child welfare, ACS contracts with private nonprofit organizations to support and stabilize families at risk of a crisis through preventive services and provides foster care services for children not able to safely remain at home. Each year, the agency’s Division of Child Protection responds to more than 50,000 reports of suspected child abuse or neglect. In juvenile justice, ACS manages and funds services including detention and placement, intensive community-based alternatives for youth, and support services for families. ACS is also a key part of NYCs early childhood and education continuum, providing childcare assistance to thousands of child welfare involved and low-income children so they can access safe, affordable, quality care.

The Employment Law Unit (ELU) is under the Office of the General Counsel at ACS. ELU handles investigations and proceedings as to employee misconduct and unfitness under the CSL, researches and responds to external discrimination complaints, trains agency staff and leadership in employment law issues, liaises with the Law Dept., DOI, and other external oversight and stakeholders, and counsels agency leaders regarding employment law issues and policy initiatives.

The Office Manager is responsible for the following necessary tasks:

• Daily data entry (as well as and troubleshooting) in ELU database ( ELITS) and any other systems as needed

• Conduct frequent searches and provide information/reports: ELITS, Old DJJ database, Citytime, PMS, other systems as needed

• Prepare responses to daily or weekly ELU vetting requests from internal and external stakeholders, including sensitive data. Send out such reports after approval, as requested.

• Ordering of supplies, Purchase orders, Request Business Cards and buck slips

• Receive/sort/distribute and generate US Mail correspondence, go to post office as needed. Deal with ACS mailroom as needed.

• Remote video: MS Teams (Webex, Zoom etc. as needed): Train staff, Set up and host meetings as needed, invite participants

• Daily opening of files in ELITS

• Daily opening of files hardcopy

• Closing of files in ELITS

• Closing of files hardcopy

• Internal archiving of hardcopy closed files

• WITS system entry and troubleshooting and sending relevant closed hardcopy files to external archive ( warehouse)

• Liaison for building (landlord) and facilities ( internal ACS)

• Liaison for IT, Troubleshooting, Tickets

• Liaison for Xerox, Troubleshooting (clearing jams)

• Prepare move matrices as needed

• Provide administrative support for selection and onboarding of new staff

• Assist with OHR and IT, etc. for staffers ( Request ID’s, cell phones and other devices as needed, building entry cards)

• Assist Investigators with scheduling interviews on shared calendar as needed

• Assist with shared calendar profile

• Assist with Assoc. GC scheduling if requested

• Handle telephone, email, and US Mail correspondence/requests for the office including both legal and general correspondence (and for Assoc. GC if requested)

• Bring/pickup documents/files/items to and from ACS Central at 150 William

• Bring/pickup documents/files/items to and from other ACS or external locations as needed

ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a

candidate for employment with child-caring responsibilities has been the subject of a child abuse and

maltreatment report.

TO APPLY:

APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:

For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID# 631756.

For all other applicants go to www.nyc.gov/careers and search for Job ID# 631756. Click on the "Apply" button.

If you do not have access to a computer, most public libraries have computers available for use.

Only candidates selected for an interview will be contacted.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.