Administrative Assistant

Description:

 Receive and screen incoming calls, email, and mail including prioritization, organization and dissemination as necessary.

 Monitor the company general voice mailbox.

 Screen incoming visitors via the intercom and opening of the electronic gate.

 Coordinate virtual meetings, calendars and travel arrangements for Executive Staff.

 Coordinate on-site customer meetings, confirm attendance, and facilitate program operation such as preparing agendas, setting up meeting areas, greeting attendees/visitors, and arranging food and beverages.

 Perform general clerical duties, generates and distributes professional correspondence, memorandum, internal/external mail, and outgoing mail & packages.

 Monitor the need for services and purchase of supplies for the postal machine, fax machine, printers, copier and the general office supplies.

 Manage the purchase and staffing of hospitality supplies to include water, soft drinks, coffee, paper goods etc.

 Provide clerical services such as incorporating updates and formatting internal operating documents, instructions, manuals, work procedures, job packets, time sheets, & time books.

 Proactively establishes and maintains highly organized filing system in a professional and confidential manner.

 Assist purchasing department as necessary on PO acknowledgment retrieval, run past due PO reports and contacts vendors as required and help in sending out prepared material quote to vendors.

 Assist Accounting Department as necessary in running accounts receivable aging report and contact customers as required and help with the filing of documentation.

 Configuration control and distribution of TDPs.

Skills:

Administrative support

Additional Skills & Qualifications:

• At least 2 years of administrative experience

• Comfortable with Microsoft Office products

• Good communication skills (both written and verbal)

• ERP is a plus

• SharePoint is a plus

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.