SCCC REFERENCE #: 24-22

DATE: May 3, 2024

TITLE: College Assistant Director - Registrar

CAMPUS: College

START DATE: ASAP

TYPE OF APPOINTMENT: Full Time

RANK: Guild

POSITION DESCRIPTION:

Announcement is hereby made for a full-time, 12-month College Assistant Director - Registrar position beginning immediately. Suffolk County Community College is an open admissions institution committed to serving a diverse student population in a variety of degree and career programs.

This is a Guild (Unit 4) position, and, as such, the salary and benefits for this position are determined according to the salary and benefits plan for the Guild of Administrative Officers.

JOB DESCRIPTION

Under the supervision of the College Registrar, the Assistant Director will assist with the development, planning and coordination of services provided by the College Registrar Office. This position represents the College Registrar in their absence; supervises daily operations; maintains extensive contact with students, faculty and staff, and responds to inquiries related to the interpretation of academic policies and procedures (i.e., academic warning, student withdrawals, etc.). The Assistant Director must also exercise independent judgment in the supervision and administration of records management; direct unit workflow and manage registration procedures for the three campus registrar offices; communicate effectively both orally and in writing; and establish and maintain effective and collegial work relationships by exhibiting integrity, tact and sound judgment.

Major Responsibilities and Duties:

• Support the operations of the College Registrar's Office including registration, records management, FERPA, and the operation, maintenance and continuous improvement of the student information system;

• Assist the College Registrar in setting policy and procedures for campus registrar offices and the central records office, and perform administrative duties to ensure the efficient operation of these offices;

• Analyze and review data/reports as needed to support decisions and expedite processes;

• Ensure consistent application of policies as established by the Registrar, and recommend changes to improve services;

• Coordinate digital communications related to student outreach;

• Work with Information Technology Systems on expansion and enhancements to existing technology that improve registrar office workflows;

• Use the College’s student information system (Banner) to run term jobs that support semester activities;

• Respond to students, faculty, and external inquiries regarding student records, and ensure that information requested is released in accordance with official policy;

• Manage official transcript processing and degree certification;

• Oversee the processing of subpoenas and inquiries, according to established College policies;

• Manage the College’s document retention and destruction procedures, as well as the protection of personally identifiable information;

• Review requests for student data and Banner Student access;

• Plan and supervise the work activities of assigned staff, and conduct and evaluate the training of assigned staff members;

• Represent the department in meetings with College stakeholders;

• Performs other duties as assigned.

  MINIMUM QUALIFICATIONS:

MINIMUM QUALIFICATIONS

• Bachelor’s degree

• Five years of experience in a Registrar setting, with two years as a skilled functional analyst (super-user) in a student information system.

PREFERRED QUALIFICATIONS

• Master’s Degree

• Demonstrated ability as a functional analyst (super-user) using Banner, Degree Works and data analytics.

• Experience with Student Information System implementation, documentation and training.

  HIRING SALARY:

This is a Guild (Unit 4) position, and, as such, the salary and benefits for this position are determined according to the salary and benefits plan for the Guild of Administrative Officers.

NON-DISCRIMINATION NOTICE:

Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers

Christina Vargas

Chief Diversity Officer/Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

vargasc@sunysuffolk.edu

(631) 451-4950

or

Dionne Walker-Belgrave

Affirmative Action Officer/Deputy Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

walkerd@sunysuffolk.edu

(631) 451-4051

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office

U.S. Department of Education

32 Old Slip, 26th Floor

New York, NY 10005-2500

Telephone: (646) 428-3800

Fax: (646) 428-3843

TDD: (877) 521-2172

Email: OCR.NewYork@ed.gov

Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights

Long Island (Suffolk)

New York State Office Building

250 Veterans Memorial Highway, Suite 2B-49

Hauppauge, NY 11788

Telephone: (631) 952-6434

TDD: (718) 741-8300

Email: InfoLongIsland@dhr.ny.gov

Also see: https://dhr.ny.gov/how-file-complaint

U.S. Equal Employment Opportunity Commission (EEOC)

New York District Office

33 Whitehall Street, 5th Floor

New York, NY 10004

Telephone: (800) 669-4000

Fax: (212) 336-3790

TTY: (800) 669-6820

ASL Video Phone: (844) 234-5122

Also see: https://www.eeoc.gov/field/newyork/charge.cfm

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631-451-4000 to request a mailing.