Description

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt Senior Administrative Assistant at the St. Louis Dental Center. The position reports to the Vice Dean of MOSDOH. The senior administrative assistant will provide assistance to the Vice Dean of Clinical Education, Operations & Community Partnerships (VDC). They will assist in the performance of ongoing operations and communications of the office and will handle and process confidential information in

a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the office. The senior administrative assistant will represent the VDC in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies, and other professionals within the academic community and general public.

Major Job Duties

• Maintaining calendar

• Organizing data and reports

• Typing

• Answering the phone and screening calls

• Sorting and prioritizing mail

• Scheduling appointments

• Making travel arrangements

• Ordering office supplies

• Processing travel advances, reimbursements, expense reports, etc.

• Facilitating contact between faculty, students, administrators, and the VDC

• Writing and/or finalizing reports, minutes, and correspondence

• Maintaining files, reports, and records

• Coordinating meetings - making appropriate reservations and food arrangements, contacting meeting attendees, andpreparing associated materials

• Attending meetings, taking and preparing minutes, and distributing to appropriate personnel

Job Responsibilities

• Managing the VDC’s office

• Assisting the VDC with preparation for meetings, presentations

• Coordinating calendars for the VDC and MOSDOH calendar

• Preparing all travel arrangements, leave forms, and travel reimbursements for the VDC

• Coordinating/managing assigned projects and initiatives

• Maintaining agenda and minutes for COPC, Faculty Calibration, CCU, and SCU Director meetings

• Conducting faculty chart audits and providing reports

• Maintaining Incident Reports

• Other duties as assigned

Skills/Requirements

• A bachelor’s degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired.

• Excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint

• Knowledgeable of Google email functions, electronic calendars, and Internet search engines

• Effective time management skills

• Writing, proofing, and editing abilities

• Professional office and phone etiquette

• Team player, willing to work independently and closely with others

• Be of even temperament

• Especially be willing to treat students, staff, and faculty collegially.

• Able to juggle several projects while meeting deadlines with strong prioritization abilities

• Must represent ATSU in a highly professional manner, both internally and externally

Overtime may be required on occasion.

ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit atsu.edu/employment/benefits .

Qualifications

Skills

Required

• Team Player: Intermediate

• Multitasking: Intermediate

• Editing: Intermediate

• Organizing: Intermediate

• Interpersonal: Intermediate

• Oral Communication: Intermediate

• Written Communication: Intermediate

• Microsoft Office: Intermediate

Behaviors

Required

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Education

Preferred

• Bachelors or better

Experience

Required

• 2-3 years: Project/program management experience

• 2-3 years: Secretarial/office management experience and proven track record in a highly productive professional setting

Preferred

• 2-3 years: Experience in a university or health care professional institution is helpful

In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another’s functions and each person’s importance as an individual.