APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Smeal College of Business is seeking an Administrative Assistant that supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

• Greet visitors and provide information; review, respond to, and direct inquiries

• Provide support for scheduling, personal calendars, and travel arrangements

• Coordinate meeting logistics including scheduling, material preparation, and agendas

• Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program

• Collaborate with faculty and department leadership to plan, schedule exams; respond to course availability and enrollment inquiries; order textbooks

• Compose, review, and distribute internal and external communications

• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

• Create and maintain files and databases

• Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms, add, drop, and registration forms

• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

• May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes

• Coordinate student rating surveys

• Assist with department or program website; review content and ensure that information is accurate

• Coordinate the hiring process for program part-time employees

  Education and Experience:

  Typically requires a High School Diploma/GED or Vocational Training/Degree plus two years of relevant experience or an equivalent combination of education and experience.

The University’s performance management cycle ends on March 31, 2024. Individuals hired after March 31, 2024, will first be reviewed in the following performance cycle and may be eligible for the annual salary increase program in 2025.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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