Our people are ambitious and humble , believing in what they do and convinced that our purpose is shaping a world of trust . With responsibility and openness , they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society .

We believe that leaving a mark is a true challenge and opportunity for every one of us.

We believe that leaving a mark is a sign of trust and impact.

We believe that leaving a mark is a bond with the future.

We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust .

Requirements:

• Minimum is Diploma/ Bachelor’s Degree (is a plus) holder in any discipline related to the job’s requirements (or equivalent work experience).

• Proven experience in administrative roles, with a focus on invoicing, purchase orders, or finance.

• Strong proficiency in MS Office applications (Excel, Word, Outlook) and system software (e.g., FLEX, SAP).

• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.

• Exceptional attention to detail and accuracy in data entry and documentation.

• Effective communication skills, both verbal and written, with the ability to interact professionally with clients, subcontractors, and team members.

• Familiarity with procurement processes, contract management, and vendor relations is a plus.

• Outgoing personalities, team players, passionate, flexible, with an understanding of task urgency, respect for people, and proactive.

Responsibilities:

1. Invoicing:

• Generate accurate and timely invoices for clients based on project milestones, contracts, and services rendered.

• Verify billing information, including rates, quantities, and discounts.

• Coordinate with respective managers and other departments to gather necessary billing details.

• Address any billing discrepancies and resolve client inquiries related to invoices.

2. Purchase Orders:

• Process purchase orders for subcontractors and vendors in accordance with established procedures.

• Review purchase requests, verify pricing and availability, and obtain necessary approvals.

• Maintain accurate records of purchase orders, receipts, and invoices.

• Monitor and track deliveries to ensure timely receipt of goods and services.

3. Administrative Support:

• Provide administrative support to PRIME departments as needed, including data entry, filing, CV’s updates (every 6 months) and document management.

• Assist in maintaining vendor and client databases, updating contact information and contract details.

• Prepare reports, presentations, and correspondence for internal and external stakeholders.

• Coordinate meetings, appointments, and travel arrangements for team members.

4. Compliance and Documentation (MSA, Work Order, Purchase Order etc.):

• Ensure compliance with company policies, procedures, and regulatory requirements related to invoicing and procurement.

• Maintain accurate and up-to-date documentation for all invoicing and procurement activities.

• Assist in audits and reviews related to financial transactions, providing documentation and support as needed.

5. Any others additional task:

• Familiarizing & Managing entire SharePoints (our data server) for fast retrieval of data.

• Assisting during QMS regular audit by internal & external auditors.

• Updating the Project Lists of Experience (LoE).

• Responsible for undertaking any additional tasks not listed above upon request by the N+1 and other team members.

• Multitasking and providing diversified support to team members with N+1 approval.

• Must be willing to learn new tasks with guidance.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.

#ShapingaWorldofTrust #leaveyourmark